Preliminary remarks

The protection of your privacy when visiting our website and all associated subpages and user areas, hereinafter commonly referred to as the "website", is very important to us. In this privacy policy, we explain what personal data is collected, how and for what purposes it is used and on what legal basis this is done. Furthermore, we describe the rights and claims associated with this for you.

The protection of your personal data is a matter of concern to us, which we take into account comprehensively in all our business processes. Personal data is only collected, processed and used if there is a permissible circumstance according to Art. 6 para. 1 sentence 1 lit. b) to f) DSGVO, or if you give us your consent within the scope of a declaration of consent (e.g. cookie consent), when entering a registration process or contact form. In these cases, the data is processed in accordance with the provisions of Art. 6 Para. 1 Sentence lat. a) of the DSGVO.

Contact

Responsible for data protection on this website according to the EU Data protection act is:

RuD GmbH
Wolfsangel 22
D - 67663 Kaiserslautern
✉ info@sudena.de

Purpose and legal basis of data processing

When you visit our websites, we store certain information about the hardware and software you use, as well as the date and time of your visit, with access status (e.g. whether you were able to call up a website or received error messages) and the use of website functions. Furthermore, we record search terms entered, the frequency with which you call up individual sub-pages, the name of files called up, the volume of data transferred, the website from which you accessed our websites and the website you visit from our websites.

In addition, we store your IP address and the name of your Internet service provider for a small period of time for security reasons, in particular to prevent and detect attacks on our websites or attempts at fraud.

We only store further personal data if you provide us with this data, e.g. in the context of a registration, a contact form or a chat, and even in these cases only insofar as we are permitted to do so on the basis of a consent granted by you or in accordance with the applicable legal provisions (see section 7).

You are under no legal or contractual obligation to provide us with your personal data. It is possible, however, that certain functions of our websites depend on the provision of personal data. If you do not provide personal data in these cases, this may result in functions not being available or only being available to a limited extent.

Use of personal data

We use the personal data collected during a visit to our websites to make their use as convenient as possible and to protect our IT systems from attacks and illegal actions.

Insofar as you provide us with further personal data, e.g. within the scope of a registration, a chat or a contact form, we use this data for the aforementioned purposes, for customer administration purposes and - insofar as necessary - for the purposes of processing and invoicing any business transactions, in each case to the extent required for this purpose.

For other purposes (e.g. display of personalised content or advertising based on your usage behaviour), we and, if necessary, selected third parties use your data for which you give your consent within the framework of our Consent Management System.

For the display of personalised content or advertising based on your consent, analytics including profiling and scoring may be used. This is done, among other things, on the basis of the information you provide in connection with the use of Google Analytics. We may also use personal data where we are legally obliged to do so.

In addition, we process your personal data insofar as this is necessary to protect our legitimate interests. For example, we continuously adapt the functions and offerings of our websites to your needs based on your usage behaviour.

Our websites may also contain offers from third parties. If you click on such an offer, we may transfer data to the respective provider to the extent necessary (e.g. the information that you found this offer on our website and, if applicable, further information that you have already provided for this purpose on our websites).

If we use so-called plug-ins of social networks on our websites, we integrate them as follows:

• When you visit our websites, the social plug-ins are deactivated, i.e. no data is transmitted to the operators of these networks. If you wish to use one of the networks, click on the respective social plug-in to establish a direct connection with the server of the respective network.

• If you have a user account with the network and are logged in at the time of activating the social plug-in, the network can assign your visit to our website to your user account. If you wish to avoid this, please log out of the network before activating the social plug-in. A social network cannot assign a visit to other MEDO.ratio websites until you have also activated a social plug-in there.

• When you activate a social plug-in, the network transmits the content that becomes available as a result directly to your browser, which integrates it into our web pages. In this situation, data transfers may also take place that are initiated and controlled by the respective social network. Your connection to a social network, the data transfers that take place between the network and your system and your interactions on this platform are governed exclusively by the data protection provisions of the respective network. The social plug-in remains active until you deactivate it or delete your cookies.

Use of Cookies

We use technical and organisational security measures to protect the data we have under our control against manipulation, loss, destruction and against access by unauthorised persons. We continuously improve our security measures in line with technological developments to ensure optimum protection.

If you have given us your consent for the processing of your personal data, this will be the legal basis for the processing (Art. 6 para. 1 letter a DSGVO). For processing of personal data for the purpose of initiating or fulfilling a contract with you, Art. 6 (1) (b) DSGVO is the legal basis. Insofar as the processing of your personal data is necessary for the fulfilment of our legal obligations (e.g. for the retention of data), we are authorised to do so pursuant to Art. 6 para. 1 lit. c DSGVO.

We also process personal data for the purposes of safeguarding our legitimate interests as well as the legitimate interests of third parties pursuant to Art. 6 (1) (f) DSGVO. The maintenance of the functionality of our IT systems, the (direct) marketing of our own and third-party products and services (insofar as this does not take place with your consent) and the legally required documentation of business contacts are such legitimate interests. We take into account in particular the type of personal data, the purpose of processing, the circumstances of processing and your interest in the confidentiality of your personal data as part of the necessary balancing of interests in each case.

We delete your IP address and the name of your internet service provider, which we have to store for security reasons, after 7 days. Otherwise, we delete your personal data as soon as the purpose for which the data was collected and processed no longer applies. Beyond this point in time, data will only be stored if this is required by applicable legal provisions in the EU or in third countries. If deletion is not possible in an individual case, the relevant personal data is marked with the aim of restricting its future processing.

As a person affected by data processing, you have the right to information, correction, data deletion, restriction of processing and the change of data portability. Thus, you can revoke your consent to the processing of your personal data at any time. The lawfulness of the processing of your personal data until revocation is not affected by the revocation. Likewise, further processing of this data on the basis of another legal basis, such as for the fulfilment of legal obligations, remains unaffected.

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Article 6(1)(e) DSGVO or Article 6(1)(f) DSGVO. If you object, we will only further process your personal data if we can demonstrate compelling legitimate grounds for doing so that override your interests, rights and freedoms, or if the processing serves to assert, exercise or defend legal claims.

You also have the right to lodge a complaint with a competent data protection supervisory authority in accordance with Article 77 DGSVO in the event of a suspected breach of the applicable statutory data protection regulations.

When using service providers and transferring data to third parties with your consent, personal data may be transferred to recipients in countries outside the European Union and processed there, provided that they meet the requirements of the EU standard of an adequate level of protection for the processing of personal data.

Contact requests, appointments and telephone counselling service

By providing contact forms, appointment calendars and online bookings of personal counselling appointments, we make it easy for you to contact us. As a rule, it is necessary to provide a valid e-mail address and/or telephone number as well as your name. This data is used for the assignment of the enquiry and its subsequent response. The provision of further data is optional after presentation in the input process. If you consent in accordance with Art. 6 Para. 1 Sentence 1 lit. a) DSGVO, we will use this data exclusively for the purpose of processing the enquiry and for possible follow-up questions and will not pass it on to third parties. The only exceptions to this are partner companies commissioned by us, which are responsible for the technical processing of the contact form, callback service and appointment calendar, and the companies affiliated with us in accordance with § 15 of the German Stock Corporation Act (AktG). If you contact us by telephone to request an offer, the data entered in the contact form is processed to carry out pre-contractual measures. The legal basis for the processing of personal data in this case is Art. 6 para. 1 sentence 1 lit. b) DSGVO. Insofar as we use cookies or comparable technologies (performance cookies) for the provision of means of communication, we only use these cookies subject to your consent pursuant to Art. 6 para. 1 sentence 1 lit. a) DSGVO. However, we would like to point out that you may not be able to make full use of all communication offers on our website if you do not give your consent. In the context of the Consent solution, you can give us your consent for the use of the corresponding performance cookies. We process the aforementioned data as long as the corresponding consent exists or the reason for your contact continues to exist.

Submission of application documents and personal documents

Data that we collect in the context of applications or placements is used exclusively for the application or placement process and, if successful, to establish an employment relationship. Your personal data as well as the files sent with your application will be sent unchanged by our web server via e-mail to the responsible person in our company. Your personal data will be processed in order to check your application and, if necessary, to establish an employment relationship with us. In the event of a successful application, we will retain your application documents as part of your personnel file. The legal basis in this case is Art. 6 para. 1 sentence 1 lit. b) DSGVO, § 26 BDSG.

If we cannot currently offer you employment, we will delete your application data immediately after the last contact with you if you have provided for the deletion of your data in the system. However, in accordance with the selection of your settings in the application system, you may also allow us to store the data of your application, i.e. name, date of your application and outcome of the application procedure including reasons as well as CV, certificates or references, for two (2) years after the end of the application procedure in order to be able to recognise repeated applications and to carry out a comparison with vacancies. The legal basis for this data processing in such cases is Art. 6 para. 1 sentence 1 lit. a) DSGVO.